Each session will have a chair and an assistant.
The job of the Session Chair is to:
The session chair will have an assistant. The job of the assistant is to:
All slides will be loaded in advance after quality assurance checks by the JACoW team. The MCEC Audio Visual technician will bring up the correct slides on the presentation laptop. It is not permitted for speakers to use their own laptop, or to load their slides from a thumb drive at the last moment.
Timers should count down from 25/17 mins with a:
Please keep as close to the published schedule and talk timing as possible. Coordinated sessions will permit conference delegates to move confidently between parallel sessions.
There will be trained IPAC staff with you on stage to set up the presentation timers.
NOTE: If a presentation is withdrawn, a presenter does not arrive, or a presentation finishes early, do not bring the next presentation forward. Use the time for questions or a short break. Delegates will be planning to come to presentations based on the published session times.
Speakers were requested to provide a short Bio-profile in advance of the meeting. These should have been provided to you either by email or as printed copies on the stage.
The objective is to give speakers the maximum time for their presentations. Therefore, introductions by session chairs shall be brief. If the provided biographical sketch is lengthy, then mention the highlights rather than reading the entire sketch verbatim.
Please use the lectern for speaker introductions and your own questions.
Speakers should be have their microphone attached before the start of their talk. The session assistant will be responsible for this.
Speakers should return their microphone to the sound table or session assistant promptly after their talk is done so it is available for another speaker. We have two earpiece mics per room to share between speakers.
There will be two runners in the room equipped with handheld microphones to take questions from the audience.
Ensure that either the chair or presenter always repeats any question that is asked by an audience member without a microphone.
Ideally, questions should come from the audience. However, the chair should always be prepared to ask a question or two of each presenter in case no one else does. Prepare questions before hand by reading the abstracts that will be in your session in advance and jot down a couple of questions you could ask each author. Also, try to think of a question or comment that could unify all the papers in the session. This means that you can sit back and enjoy the session more during the actual conference.
Do not ask any questions if the presenter has used all their allocated time.
If the chair senses contention or grandstanding in a delegate question to the speaker, intervene and recommend that the parties discuss the point after the session.