Registration

Beware of scams

Firms claiming to be legitimate accommodation and travel agents for this event, such as Business Travel Management, may contact you requesting credit card details. They are not endorsed or authorised by the conference organisers.

Due to the amount of publicly available information on the conference website and your own institution websites, some committee members and conference speakers are being contacted by a third-party company, often from overseas, purporting to be event managers who request to secure your accommodation or flight bookings. These requests always ask for financial information or credit card details and will generally be quite pushy in their attempts. Firms claiming to be legitimate accommodation and travel agents for this event, such as Business Travel Management, are not endorsed or authorised by the conference organisers. They are actively trolling event webs and trying to match invited speakers with personal details often found on their own institute webs. 

Please note, ASN Events will never ask a third party to retrieve credit card or financial information from you without prior personal arrangement with yourself and an ASN staff member. 

Where any payments are required ASN Events will send through an invoice with remittance details which contains full ASN Letterhead, completed by an ASN Staff member and will always be from an @asnevents.net.au email address. 

If for any reason you are unsure of the legitimacy of a requested payment, you should always contact your ASN Events Project Manager. 

We take the protection of the information you provide to us very seriously, including your contact details and any financial information and have instituted secure IT platforms to ensure this. 

If you have any other concerns, please do not hesitate to contact us via th@asnevents.net.au 

ASN Events

Online registrations is now open: JACoW Scientific Program Management System (SPMS)

All registration fees are in Australian Dollars (AUD)

The early bird registration deadline is Friday, March 1st, 2019 The registration has to be finalised and all monies received by this date, in order to be eligible for the reduced fee.

Registration Fees Before March 1st 2019 From March 1st 2019 From May 2nd 2019
Full Registration $980.00 $1080.00 $1180.00
Day Registration $450.00 $550.00 $550.00
Student Full Registration $450.00 $550.00 $650.00
Student Day Registration $450.00 $450.00 $450.00
Exhibitor Representative Full Registration $980.00 $1080.00 $1180.00
Exhibitor Representative Day Registration $450.00 $550.00 $550.00

The following items are included in the participant fee: 

  • Attendance at all sessions
  • Conference materials
  • Lunch on Monday, Tuesday, Wednesday and Thursday.
  • Coffee/tea breaks during the conference
  • Welcome Reception on Sunday, May 19th 2019
  • Banquet Dinner on Thursday, May 23rd 2019

FAQ.

Industrial trade registrations will be available from Monday October 1st, 2018. You will be able to register from this date through the online registration portal.

The following items are included in the Accompanying Person fee:

  • Welcome Reception on Sunday, May 19th 2019
  • Banquet Dinner on Thursday, May 23rd 2019 Coffee breaks are not included.

Please advise the organisers if you are planning to bring children to the evening events.

Include attendance at all sessions during the date selected, conference materials, coffee/tea breaks during the conference, and either the Welcome Reception on Sunday, May 19th 2019, or the Banquet Dinner on Thursday, May 23rd 2019.

A secure site is provided for online payment of your charges. This has its own section on the ‘dashboard’. The payment options are:

  • Credit card: Visa, MasterCard or American Express (please note credit cards attract a surcharge of 1.25% while American Express payments attact a surcharge of 2.95%)
  • Cheque (either personal or from your institute)
  • Direct debit (you will be emailed banking instructions upon application)

An Australian Tax Invoice will be provided for all registrants once registered. You can reprint this and your receipt from your ‘dashboard’ at any time.

The ABN for the conference is 90 093 246 176. All rates quoted include GST and are in Australian dollars. All online registrations are checked by the secretariat. If there is any query they will contact you. If you wish to make changes or additions after you have registered, return to your ‘dashboard’. The ‘dashboard’ also keeps a record of any abstract you have submitted.

ASN Events supports responsible use of on-line credit card transactions and reports suspected fraudulent activity to Federal police and the Immigration office.

Registration cancellations will incur a cancellation fee of AU$100 if made in writing prior to April 19th 2019. Cancellations after this date will require full payment or if already paid, no refund will be payable. However, registrations may be transferred to substitute delegates without incurring a fee.

Once you have completed your registration, you will receive a confirmation email, outlining what you have registered for. If you do not receive this email, either your email was entered incorrectly or your registration is not complete. If this happens, please contact the secretariat, please do not re-register.

You can use your email and password to access your registration at any time to make any necessary changes such as adding additional add-on’s, making a payment, downloading your certificate of attendance or your current invoice. If you wish to make changes to your registration type after you have registered, please email the details to the secretariat – do not re-register.