Paper Guidelines

Use of the JACoW templates is mandatory and always download the latest template before starting, even if you have them already.

Ensure that the template you download corresponds to the version of software you are using. Do NOT convert documents across different platforms, MAC < > PC, or across different versions of Microsoft Word on the same platform. Always use the styles contained in the templates. The styles will automatically ensure correct typesetting and layout, and ensure you are not called to fix these problems again. 

For those authors that have requested peer review, it is recommended to use the JACoW LaTeX template because this will minimize the work of re-formatting the contribution for the IoP version of the paper.

JACoW Search and Citation Export

To get citations of JACoW publications correctly formatted every time, the team at ANSTO in collaboration with JACoW is proud to present the JACoW search and citation export tool for accelerator conference proceedings. Use this tool for all accelerator conference related citations.

More information can be found in this quick guide.  

JACoW DOCX Cat Scan Editor

For submission of WORD documents, use JACoW’s DOCX Cat Scan Editor to instant feedback on common problems with your submission so you can make corrections to your paper ahead of uploading to SPMS.

More information can be found in this help.


It is extremely crucial that all bibliographical references are written clearly and consistently across all the conference proceedings so that your papers and that of your colleagues can be easily found.  Always use the EXACT formatting  of references and citations in the templates and use JACoW search and citation export. More examples and details can be found in the Annex B of the full template or on the JACoW website.

  • All bibliographical and web references should be numbered and listed at the end of the paper in a section called “References.”
  • When citing a reference in the text, place the corresponding reference number in square brackets, e.g., [3].
  • A URL may be included as part of a reference, but the hyperlink must be removed (In Word use ctrl+k to remove). 

Basic Accelerator Conference Citation Formatting

Presented at (IPAC’19) “this conference”;

[1] A. Author, et al, “Paper Title”, presented at the 10th International Particle Accelerator Conf. (IPAC’19), Melbourne, Australia, May. 2019, paper XXXXXX, this conference.

Note:et al.” used for 6 or more Authors.

Unpublished proceedings papers;

[1] A. Author, B. Author, C. Author, D. Author, E. Author, and F. Author, “Paper Title”, presented at the 10th International Particle Accelerator Conf. (IPAC’19), Melbourne, Australia, May. 2019, paper XXXXXX.

Published (IPAC’18) papers;

[1] A. Author and Co. Author, “Paper Title”, in Proc. 9th Int. Particle Accelerator Conf. (IPAC’18), Vancouver, BC, Canada, Apr.-May 2018, pp. nnn-nnn.

Where XXXXXX denotes the paper ID, e.g. MOPML055. 

Length of Contributions

Papers for invited oral presentations may be up to 5 pages. Papers for both contributed oral and poster presentations may be up to 3 pages long. If contributions contain numerous references, these may be carried over to an extra page. Page limits will be strictly adhered to, all papers exceeding their limit will be returned to the author for revision.