Exhibitors and Sponsors

To obtain a copy of the sponsorship prospectus or for any queries relating to sponsorship and exhibition at IPAC’19, please contact Jordyn Trolove jt@asnevents.net.au

Booth sales opening to be advised shortly by email.

  1. Sponsors and Advertisers – invoices are payable on receipt of tax invoice to secure your requirements.
  2. Exhibitors – Payment of exhibition booths is required in full when completing the booth selection process. If payment is not made the booth will be released.
  3. Full Payment of all invoices, including your representative/s registration and related fees, must be received prior to commencement of the Event to ensure admittance to the Event, unless by prior approval.
  4. All prices quoted exclude GST.
  5. The Organising Committee reserves the right to refuse an application.
  6. The Organiser will endeavour to meet all your selected participation requirements. If your selected requirement/s is not available, the Organiser will contact you as soon as possible to discuss alternatives.
  7. Booth cancellations must be in writing. Deposit less a cancellation fee will be refunded only if the booth can be re-sold.
  8. Participants agree to fulfil all their obligations in regards to deadlines and the provision of correct documentation as required by the Organiser, thus ensuring all the Participant’s entitlements can be met.
  9. Sponsors and Exhibitors agree to abide by such conditions as laid down by the Organising Committee and agree not to violate any of the lease conditions of the building in which the Event is being held.
  10. If the Sponsor/Exhibitor fails to comply with any of the rules and regulations laid down, or any requirements stipulated, the Organiser has the right to sell the space or enlist a replacement Sponsor/Exhibitor and the Sponsor/Exhibitor will forfeit all monies paid.
  11. Acknowledgement of Sponsors in the Program / Resource Book is dependent upon the date of the Sponsor’s booking, provision of the Sponsor’s logo and printing date of the books.
  12. All signage, collateral, advertisements and any other artwork for any participant must be provided to the Organiser for approval. The Organiser reserves the right to reject anything that it considers inappropriate.
  13. The Organiser reserves the right to redesign the floor plan to the benefit of Exhibitors, as it sees fit.
  14. Exhibitors must have third party liability insurance cover. A Certificate of Currency is to be provided on request.
  15. Exhibitors must not erect any sign, display or obstruction which intrudes into any adjoining Exhibitors’ space or affects the safety of the venue.
  16. Exhibitors must not damage in any way the walls, floors, ceilings or any other surface of the exhibition area or the Exhibitor will be liable for all associated charges due to the venue.
  17. The Organiser accepts no responsibility whatsoever for any actions, suits, proceedings, claims, demands, costs and expenses, which may arise from the supply of samples or other material by participating Sponsors/Exhibitors to any person.
  18. The Organiser will take all precautions it considers necessary for the protection and security of exhibited articles but will not be responsible for the safety, loss, damage or compensation of any exhibit or other property under any circumstances whatsoever.
  19. Participants must not on-sell sponsorship opportunities, sub-let exhibition tables or display products or programs that have not been officially endorsed by their company without the prior approval of the Organiser.
  20. Cancellation of sponsorships, symposiums & exhibition space (& booths) will incur a minimum 50% cancelation fee of the total cost of the original invoice. If the item (sponsorships, symposiums & exhibition space) is not replaced by another entity the organisers reserve the right to implement a 100% cancelation fee of the item.

Corner Booth

Exhibitors will receive the following benefits:

  • Octanorm 3x3m panel booth on a premium corner location
  • Fascia signage on two sides
  • Standard power connection and 2 spotlights
  • Two (2) registrations and invitations to the Welcome Function and Banquet Dinner, and all daily catering including lunches
  • 50-word company listing in conference app and delegate handbook

In-Line Booth

Exhibitors will receive the following benefits:

  • Octanorm 3x3m panel booth in a continuous row of booths
  • Fascia signage on two sides
  • Standard power connection and 2 spotlights
  • Two (2) registrations and invitations to the Welcome Function and Banquet Dinner, and all daily catering including lunches
  • 50-word company listing in conference app and delegate handbook